so after talking with my peers/committee of expenses of the event, they agreed to make this badge official, so now i have money from the event, great.
now, this is where the funny part comes.
i originally thought about making 20 of this boards, then they told me to make 50, then 100 (that's a lot of badges, my max run was like 36 or something like that, but with fewer components). then that number drops to 40, and then to 25.
in order to keep all of this official i had to make a detail report of the cost of each part, and i was asked to add IR capability (in order to work with the Sony IR protocol)